logo
Chicago2025-11-25T17:39:40+00:00

Bookkeeping Services in Chicago, IL, Built for Growing SMBs

Running a small or mid-sized business in Chicago means you can’t afford late reports, payroll errors, or messy sales tax filings. Orbit delivers cloud bookkeeping tailored to Chicago companies and nonprofits—on-time closes, clean reconciliations, and fixed monthly pricing so you can plan with confidence.

Your Accounting Experts, Always Within Reach

An Accounting Firm you can rely on!

0 %

Late Filings

$15,000+

Average Tax Savings Per Client

12+

Years of Experience

<6 hrs

Average Response Time

<10 days

Years of Experience

orbitaccountants-Quickbooks orbitaccountants-Xero orbitaccountants-Trustpilot orbitaccountants-Google orbitaccountants-Clutch orbitaccountants-Yelp orbitaccountants-GoodFirms orbitaccountants-ADP

Meet the Founders

Sophie

Sophie Dillon, CPA,CA

Co-founder

Orbit Accountants sophie

At Orbit, we’ve built a practice that’s grounded in clarity, care, and consistency. From onboarding to ongoing support, our focus is always on making accounting feel less like a burden and more like a growth tool. We’re here to simplify the process, not complicate it.

Malay

Malay Matalia

Co-founder

Orbit Accountants sophie

Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.

Catch Up Bookkeeping Services For Your Business in US

Are you a charity or non-profit?

Get fund-ready books, grant reporting, and CRA fillings

Quick Answers  

[faq]
Yes—registration, tracking, and timely filings for Illinois/Chicago.
We target a ≤30-day close (often faster).
Yes—QBO/Xero + Dext/Hubdoc; Shopify, Stripe, Square, Jane, POS systems.
No—fixed monthly pricing; no surprise bills.
Yes—setup, processing, and remittances via Gusto, ADP, or similar.
Yes—year-end package delivered and CPA liaison included.
Through the Orbit Portal—secure uploads, approvals, and status tracking.
[/faq]

Market Reality in Chicago

In a perfect world, you’d get on-time closes, clean workpapers, and fixed fees—every month. If this sounds familiar, we’ll fix the foundations first—then deliver reporting you can rely on.

What Chicago business owners tell us before switching:

 

Our reports arrive late, so we’re flying blind.

Sales tax and payroll were off—year-end was a scramble.

We keep getting surprise bills and scope creep.

No industry context — they don’t get tech/startups, e-commerce, clinics, or restaurants.

Why Chicago companies switch to Orbit

  • Reports land on time (target ≤30 days after month-end) so you’re never flying blind.

  • Fixed monthly pricing—clear scope, no hourly surprises.

  • Sales tax tracked and filed on schedule; clean audit trail.

  • Cloud stack that works: QBO or Xero + Dext/Hubdoc; Shopify, Stripe, Square, Jane, and more.

  • Year-end made easy: tidy PBC package; we liaise with your CPA (US tax filings via partners).

  • Orbit Portal for secure uploads, approvals, and status tracking—no document chasing.

Orbit vs others

Need

Orbit

Others
Timely month-end Close within ≤30 days, with KPIs and commentary Variable; often slips to 45–60+ days
Accuracy & audit-readiness Full reconciliations, roll-forwards, sales tax workpapers, PBC pack Basic GL entries; limited documentation
Pricing model Fixed monthly fees; no surprise hours Hourly; scope creep and bill-shock
Industry context Sector-specific charts of accounts & KPIs Generic bookkeeping, little domain nuance
Advisory (light CFO) Cash-flow forecasts, budget vs. actuals, KPI dashboards Minimal analytics; bookkeeping only
Portal & comms Orbit Portal for uploads, approvals, request tracking Email threads & spreadsheets
Tooling QBO/Xero + Dext/Hubdoc; Shopify/Stripe/Square/Jane integrations Limited integrations or manual imports
Payroll & remittances Gusto/ADP setup + on-time payroll runs and filings (W-2/1099) Manual processes, risk of penalties
Year-end handoff Tidy CPA package; we liaise with your tax accountant Client manages back-and-forth
Scalability Packages that grow with you (add locations/programs) Rebuilds needed as complexity increases

Orbit vs Alternatives 

Vs generalist bookkeepers

They deliver basic entries with delays. Orbit delivers reconciled books, clean workpapers, and timely closes.

Vs in-house single bookkeeper

Avoid a single point of failure. With Orbit you get a team, coverage, and CPA oversight.

Vs audit-first firms

Others focus only on year-end compliance. Orbit is built for management reporting, every month.

Vs software-only tools

Automation misses context. Orbit combines technology with human judgment and audit-ready reconciliations

How Orbit Accountants Works with Your Chicago Business

We Get You Started

Step 01: Discovery call
We learn your model (revenue streams, programs/locations), current stack, and deadlines (sales tax, payroll, board cadence).

We Manage Your Bookkeeping

Step 02: Tailored proposal (fixed fee)

Clear scope and timelines—cleanup if needed, then monthly cadence.

We Provide Tax-Ready Financials

Step 03: Welcome & kickoff
Orbit Portal access + checklist for prior-year trial balance, bank/credit statements, payroll files, and app connections.

We Provide Tax-Ready Financials

Step 04: System setup & mapping
QuickBooks Online or Xero + Dext/Hubdoc. We connect Shopify/Stripe/Square/Jane/POS apps, map payroll GLs, sales tax codes, and bank feeds.

We Provide Tax-Ready Financials

Step 05: Catch-up & cleanup (if needed)
We reconcile accounts, fix historical issues, rebuild your chart of accounts, and prepare accurate opening balances.

We Provide Tax-Ready Financials

Step 06: Monthly close
Bank/credit card/loan reconciliations, A/R & A/P aging, payroll entries, accruals, and review—always on schedule.

We Provide Tax-Ready Financials

Step 07: On-time reporting & insights
P&L, Balance Sheet, Cash Snapshot, plus KPIs (gross margin, cash runway, revenue by channel/program). Risks and opportunities flagged.

We Provide Tax-Ready Financials

Step 08: Year-end & beyond
We assemble a clean year-end package and collaborate with your CPA for taxes. Need more? Add light CFO support for cash flow forecasts, budgets, and dashboards.

 

The Orbit Portal – no more document chasing

Secure uploads & approvals
Real -time request list and statuses
Due-date reminders and gentie nudges
One place for month-end close collaboration

What you get every month

P&L, Balance Sheet, and a Cash Snapshot with trend lines

A reconciled exception list and clear action items
KPIs that matter (cash, gross margin, AR/AP aging, channel/program views)
Notes and approvals tracked in the Orbit Portal

Industries we serve in Chicago

Read More

Join Businesses Across the US Who Trust Orbit

[customer_success_slider]

Packages & Pricing 

Ready to get current?

Transparent Plans, no surprises
Custom Solutions for your business

Latest Blogs

Frequently Asked Questions

[faq]
Yes — we register (if needed), track, and file Illinois state and Chicago local sales tax on schedule with a clean audit trail.
We target a ≤20-day close every month, so you’re never waiting on outdated numbers.
Yes — we support both QuickBooks Online and Xero, depending on what best fits your business.
Absolutely — we set up and run payroll in apps like Gusto or ADP, and ensure W-2/1099 filings are accurate and on time.
We deliver a tidy year-end package and can communicate directly with your CPA to save you time.
We work with tech/SaaS, retail, restaurants, wellness clinics, nonprofits, real estate, professional services, and more.
Yes — we provide fund/program reporting, grant tracking, and board-ready financials for nonprofits.
No problem — we’ll scope a cleanup project, reconcile your accounts, and get you audit-ready quickly.
Yes — we integrate your sales and payment platforms directly into your bookkeeping system for accurate reporting.
Yes — we track contractor payments and prepare 1099s at year-end.
Fixed monthly — no surprise bills or hourly overages.
Bank-grade security with encrypted uploads, request/approval workflows, and status tracking — no email chasing.
Yes — we can catch up prior months or years, fix coding issues, and set you up with clean opening balances.
Yes — light CFO support is available, including cash-flow forecasts, budgets, and KPI dashboards.
Yes — every client gets a tidy Prepared-By-Client (PBC) package for their CPA.
Yes — we consolidate reporting across locations or entities and handle intercompany transactions.
Yes — we manage inventory tracking, cost of goods sold, and margins for retail and e-commerce.
Typically within days of your discovery call and proposal sign-off.
Yes — we support new ventures as well as established Chicago companies scaling across industries.
Yes — we offer forecasting, budgeting, and KPI dashboards as an add-on when your business is ready.
[/faq]

Behind on Bookkeeping and Taxes?

Service areas (Chicago & nearby)

Chicago (Loop, West Loop, River North, Lincoln Park, Hyde Park), Evanston, Oak Park, Naperville, Schaumburg, Aurora, Skokie, Downers Grove.

See Pricing Book a Free Consultation
CatchUpBooking
San Francisco San Francisco Chicago Chicago New York New York New Jersey New Jersey
New-Logo@4x-8-200x75.png

Simplify your finances with expert bookkeeping, tax filing, & fractional CFO services to achieve your business goals.

Office: 580 California St 12th Floor, San Francisco, CA 94104, United States

Head Office: 27th Floor, 161 Bay Street, Toronto, ON, M5J 2S1

View All Locations

Email: info@orbitaccountants.com

Phone: +1844-654-2889

google reviews

COMPANY

SERVICES

RESOURCES

Explore Our Services:

Bookkeeping Services in US | Catchup Bookkeeping Services in US | Tax Compliance Services | Payroll Management Services | Fractional CFO Services

Explore Our Tools:

Profit Margin & Markup Calculator | Profit Margin Calculator | Tax Deductions Calculator | Cost of Goods Sold (COGS) Calculator | EBITDA Calculator

Explore Local Bookkeeping Services:

Bookkeeping Service in New York | Bookkeeping Service in San Diego | Bookkeeping Service in Miami | Bookkeeping Service in Los Angeles | Bookkeeping Service in Dallas | Bookkeeping Service in Chicago | Bookkeeping Service in Houston | Bookkeeping Service in Austin | Bookkeeping Service in Las Vegas | Bookkeeping Service in Phoenix | Bookkeeping Service in Seattle | Bookkeeping Service in San Francisco | Bookkeeping Service in Boston | Bookkeeping Service in Texas | Bookkeeping Service in Florida | Bookkeeping Service in Georgia | Bookkeeping Service in Sacramento

Bookkeeping Services by Industries:

Bookkeeping for Real Estates | Bookkeeping for Restaurants | Bookkeeping for Salons | Bookkeeping for Dentists | Bookkeeping for Non Profits | Bookkeeping for Lawyers | Bookkeeping for Personal Trainers | Bookkeeping for Freelancers | Bookkeeping for Psychologists

Explore Local Fractional CFO Services:

Fractional CFO Service in New York | Fractional CFO Service in San Diego | Fractional CFO Service in Miami| Fractional CFO Service in Los Angeles | Fractional CFO Service in Dallas | Fractional CFO Service in Chicago | Fractional CFO Service in Houston | Fractional CFO Service in Austin | Fractional CFO Service in Las Vegas | Fractional CFO Service in Phoenix | Fractional CFO Service in Seattle

© Copyright 2026 | Orbit Accountants | All Rights Reserved.

Privacy Policy | Terms and Conditions

New-Logo@4x-8-200x75.png
Contact Us

27th floor, 161 Bay Street, Toronto, ON, M5J 2S1
info@orbitaccountants.ca

Go to Top